Policies
The Southeast Collegiate Policy Manual is a written record of all directions approved by Board Members who have a mandate to govern the School.
Both policies and procedures provide direction to the Director/Principal, who, with staff, must implement Board policy. Policies are the lawful orders of the Board.
All staff members are legally obligated to implement the policies and all directions in them.
Section A Foundations
The operation of SEC is based on a foundation of principles and beliefs which reflect the uniqueness of the School. These principles and beliefs are outlined in policy in Section A.
The Mission Statement begins this section. The Mission Statement, which includes the vision and beliefs of SEC, is the basis for all policies and operations.
In addition to the Mission Statement, other strongly held beliefs included in this section are: community and staff involvement in decision-making, non-discrimination, and reporting to the public. Together with the Mission Statement, these beliefs clearly outline the foundation on which Southeast College is based on.
| A.1.A | Mission Statement |
| A.1.B | The People and Their School |
| A.1.C | Southeast College Legal Status |
| A.1.D | Parental /Guardian Involvement |
| A.1.E | Human Rights |
| A.1.F | Commitment to Accountability |
| A.1.G | Reporting to the Communities |
| A.1.G-P | Reporting to the Communities Procedure |
Section B Governance
Introduction
Governance refers to how an organization is directed. The governance system for SEC is by election or appointment from one of the founding nine communities. These communities are Bloodvein First Nation, Little Grand Rapids, Brokenhead, Pauingassi First Nation, Black River First Nation, Hollow Water, Berens River and Poplar River.
These elected or appointed members represent their communities and are responsible for bringing forward business on behalf of the community or parents.
Section C Administration
This section provides an overview of the overall administrative organization of SEC. It begins with an organization chart reflecting the governance system followed by the leadership structure of the School. Policies covering the positions of Director/Principal, and Lodge Manager, are included as well as administrative policies which cover the facility.
| C.1.A | Governance and Leadership Chart |
| C.1.A-P | Governance and Leadership Chart-Procedure |
| C.1.B | Director/Principal |
| C.1.B-P | Director/Principal-Procedure |
| C.1.C | Lodge Manager |
| C.1.C-P | Lodge Manager-Procedure |
| C.1.D | Management Team/Senior Staff |
| C.2.A | Administrative Action Where No Policy Exists |
| C.2.B | Professional Services |
| C.2.C | Signing Authority |
| C.2.D | Education Agreements |
| C.2.E | Media Relations |
| C.2.F | Workplace Safety and Health |
| C.2.F-P | Workplace Safety and Health Procedure |
| C.2.G | Emergency School Closures |
| C.2.G-P | Emergency School Closures Procedure |
| C.2.H | Threat Assessment |
| C.2.H-P | Threat Assessment Procedure |
| C.2.H-EX1 | Threat Assessment EXH 1 |
Section D Business Administration
Introduction
Section D, Business Administration, outlines the administrative services that support the Board members in achieving the educational goals. The scope of business administration for SEC is unique and complex as we are a non-funded independent school. We are solely dependent on funding from AANDC (Aboriginal Affairs Northern Development Canada).
Our funding agreement is based on a base amount of 100 students per month, with the provision to fund any student beyond the base amount. Our billing is done monthly from September to June each year. The rate per student is based yearly on FCI.
We do not receive any provincial funding at this time.
This section is divided into three sub-sections, fiscal management, facilities development and management, and general business administration. The introduction to each sub-section provides a guide to the policies included.
| D.1.A | Annual Operating Budget |
| D.1.A-P | Annual Operating Budget Procedure |
| D.1.B | Credit Cards |
| D.1.C | Accounting Systems |
| D.1.C-P | Accounting Systems Procedure |
| D.1.D | School Rental and/or Fundraising Projects |
| D.1.D-P | School Rental and/or Fundraising Projects Procedure |
| D.1.E | Purchasing Policy |
| D.1.E-P | Purchasing Policy-Procedure |
| D.1.F | Petty Cash |
| D.1.F-P | Petty Cash-Procedure |
| D.1.G | Payroll Policy |
| D.2.A | Five Year Capital Plan |
| D.2.B | Repairs and Maintenance |
| D.3.A | SEC Assets |
| D.3.A-P | SEC Assets -Procedure |
| D.3.B | Personal belongings on Southeast Property |
| D.3.C | Retention and Disposition of Southeast Records |
| D.3.D | Staff Travel Expenses |
| D.3.E | SEC Fleet Vehicles |
| D.3.E-P | SEC Fleet Vehicles-Procedure |
| D.3.E-EX1 | SEC Fleet Vehicle Consent Form |
| D.3.F | Food Services |
| D.3.G | Building and Directors Liability Insurance |
| D.4.A | COVID-19 Response External Partners Policy |
Section E Personnel
The Board Members of SEC recognizes that employees are the most significant and valuable resource. In order to attract and retain employees who can support the mission, vision and goals, SEC will ensure that policies are in place to provide a safe, caring and respectful workplace, to compensate staff fairly and appropriately, to provide staff with excellent benefits and to supervise, evaluate and hold them accountable.
The Personnel section includes all of the policies related to hiring, compensation and conditions of employment for teaching and support staff. Staff on teaching contracts shall be referred to as “teachers” throughout this manual.
Section F Instruction
SEC believes that all students, must have access to programming that enables students to reach their potential academically, socially and emotionally and to develop a strong understanding of culture, heritage and citizenship. The basis for these programs is the Manitoba Education, Citizenship and Youth curriculum.
The section on instruction provides the policies regulating the delivery of instructional programs and curricula, the evaluation of students and the reporting of this evaluation.
Section G Students
Introduction
The primary goal of SEC and its Board is to provide the highest quality education possible for students. In order to do this, it must establish a school environment that is safe and protects the dignity and well-being of students. The policies that follow establish the framework for this environment.
The section on Students is divided into Safety, Records and Procedures, and Student Transportation.
